Groupwise email archiving refers to a process of storing email communications sent and received by a company or organization for a pre-determined time period. In this process, emails are migrated from the email server into a local drive in the network. All computers in the company's network will have an allocated network drive I: where all emails can be archived.
The archival process can be implemented at any time. It can also be set automatically according to the user's preference. Groupwise archiving works to arrange email messages that are stored there according to how they were found in your active mailbox. For instance, if you're trying to archive a particular message from your outgoing folder, the archiving client will create the same folder in its archive and copy the message into that folder. This will make it easier for you to keep track of the emails that you have stored in the groupwise email archiving client.
Policy creation on archiving email
Before selecting a groupwise email archiving product, it is important to develop an archiving policy for your company or organization to implement. This policy will be based on your particular archiving concerns, covering parameters for classifying which emails will be stored and for how long they are supposed to stay in archive. Policies will also address retrieval systems as well as preparations for potential requests for legal discovery. Once the policy is properly laid-out, you can now obtain an archiving technology according to your needs.
Requirements
A groupwise email archiving system should come with specific features in compliance with the new regulations on legal e-discovery. For starters, it should be designed to archive messages that are necessary for legal compliance. Messages stored in the database should be classified as those that are pertinent to an organization's functions and operations. The system should also make sure that the data is archived as read-only files to prevent tampering the original form of the messages. Content archived also needs to be indexed to allow for easy retrieval to meet deadlines imposed by regulatory audits or court summons. The email archiving system should also require little to no user involvement.
DataCove is an easy to use and cost-effective email archiving solution that allows you to archive email and instant messaging data for long periods. This network appliance features a plug-and-play function so it can be easily installed anywhere in your network. For more information on this email compliance solution, contact us through this website today.
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