Email archiving refers to software and applications designed to help organizations and businesses manage their e-mail messages. It preserves email traffic that goes in and out of a company's email server and keeps it accessible to authorized users at any time. Archived mail can be retrieved later on to assist in internal investigations as well as for court-ordered legal discovery. With these archiving applications, a user can weed through thousands of email records to find the ones that are relevant to a case in the shortest amount of time.
Operations
An email archiving application can either be installed within the company's servers or it can also be obtained as a hosted service. Aside from e-mail messages and their attachments, there are certain archiving devices that can archive other parts of the mailbox such as public folders, calendars, offline PST files, contacts, notes and other associated metadata.
Uses
Archiving email is important for companies and organizations. Implementation of archiving software and installation of an email compliance solution allows for more convenient data protection, disaster recovery as in cases when the company's computer network gets into trouble or for eDiscovery legislation compliance.
With email archiving, email users get unlimited mailbox capacity and an easy access to email messages sent and received over the years. This is particularly important for those who tend to send a lot of emails everyday and receive just as many messages. Archiving applications also ease the load of the email server to allow for more storage efficiency and increased performance without compromising access to important messages stored in the database. As earlier mentioned, archiving is also implemented in compliance with ediscovery legislations.
Choosing an email archiving solution
There are certain features that you need to consider when selecting an archiving application. For starters, the solution should come with a flexible search engine so you can search for specific conversation threads or email messages. You also need to opt for a service that features an adjustable retention policy so you can control how the messages are retained and for how long they should stay in the database.
If you're looking for an efficient email archival solution, you have just come to the right page. Tangent introduces the DataCove. This archiving appliance will help your organization comply with the latest federal and state regulations on e-discovery. Its simple plug-and-play feature allows you to install this appliance on any part of your network. For inquiries, contact us through this website today.
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