If you haven't heard of email archiving policies and email compliance solutions before then you and and your business could be breaking a significant law. Email archiving is the concept behind the new rules that the FRCP released for companies and other businesses to comply with, FRCP stands for Federal Rules of Civil Procedure. Basically, it is a set of rules that govern the court procedures when it comes to civil suits in the US. During the first of December 2006, the FRCP put into effect its new rule that states all companies and organizations to have email archiving policies in their place of business. This means that each company and organization should have an organized manner of storing and indexing email messages and other electronic data. This way, just in case the company is litigated or is involved in a case, electronic data could easily be obtained.
You've got mail
There is no doubt that email messaging has become one of the most prevalent forms of communication in the corporate world. Whether you are submitting your resume for a job application or sending a contract to a client, email is often the most convenient way to go about it. Sure, companies today still have filing cabinets where they keep all their documents, but these hard copies are slowly becoming digital files. It's not hard to imagine a day where people can save money and space by keeping all their files and documents in one small disk. Because of the fact that email has become one of the top methods of communication between businesses, a need for specific email archiving policies was born. Not only does this ease the job of district courts but they also protect the interest of the company.
The need for a software
When some companies hear of these email archiving rules, most of them automatically think -?Well, all my email is saved on my email account or inbox or -?I already have a backup system. Unfortunately, not deleting your emails or having backup disk is not the same as email archiving. Even though backing up your files is a necessity for any business, it cannot do what an email archiving software can. A backup system only stores data temporarily and does not index the files, making it hard for anyone to locate what they are looking for. Archiving email properly requires a robust solution.
If you want to improve your company's email archiving policies then we here at Tangent can help you. Our email archiving software DataCove lets you comply with the rules in the most affordable and effective manner possible.
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