Every company these days, whether big or small, relies highly on e-mail messaging as a form of communicating with clients, employees and business contacts. And because the latest laws on e-discovery require official correspondence to be archived in an organized manner, most business encounter all sorts of archiving email problems that can only be resolved by a proper storage solution.
Retention
One of the many challenges concerning email archiving is deciding on how long messages should stay on archive and making sure that they are deleted as per archiving policies. Retaining a lot of emails in a database drives up the storage system designs and as a company's dependence on email messaging increases, so does the pressure placed on archiving solutions. Implementing changes for new retention periods as per the latest FCRP legislations are just making the matters worse.
Changes like this are difficult to implement because they can be costly. One of the common archiving email problems that companies have to face is the cost of upgrading their systems for email compliance.
Efficient retrieval
Having emails safely archived in another database is just one part of e-Discovery compliance. Companies need to have a proper system for retrieval more for their sake than for the courts.
Email is currently considered binding evidence in various cases. Companies with proper retrieval systems are at a real advantage because within minutes, they can easily get to the archived messages that they need, giving their counsel enough time to come up with a proper argument for their case.
Storage issues
Another one of the most common archiving email problems that companies have to face is contending with increasing storage costs and backup times. As email usage becomes more prevalent, primary email systems are losing storage space which can compromise their efficiency. There is also the problem of creating complete backups of the emails -? something that IT departments are still trying to work on.
Personal accounts
Because email systems in most companies are prone to outages, employees have to resort to using their personal accounts even for official correspondence. According to an Osterman Research Study, 60 percent of employees surveyed used their personal accounts when the company email system is experiencing a downtime. This can put a hamper on proper email archiving compliance. The solution is to ensure that that the email system is not too burdened with old data that could make it prone to downtime.
DataCove is a networking appliance that seeks to resolve most common archiving email problems. It offers cost-effective email archiving solutions, making it suitable for both big and small companies. Contact us through this website for more information.
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