What is email archiving? It's the process by which a company electronically stores its emails, and indexes them for retrieval if necessary, on hardware that's designed for this purpose. The Federal Rules of Civil Procedure state that all companies in every industry store all electronic communications and other documents must be retained for a specific period of time, in the event that they must be produced for the purpose of a legal discovery proceeding.
There are various means of backing up email and other data, but the systems that are used to backup hard drives or file servers don't index and archive the electronic information the same way an email archiving appliance would. It stores the data in its raw format, without discerning between file types, or location in the backup. This makes it exceedingly difficult to retrieve that email data later, if needed, and often the data is damaged or corrupted when the backup cycle overwrites this data with newer information.
Data Cove has the email archiving solution to fit every business. It's easily installed hardware and friendly user interface makes searching through archived emails as easy as doing a search in a web browser. Where older backup systems have no dedicated email retrieval features, the Data Cove indexes and organizes emails before storing it in it's sleek receptacle, using a ZIP format to maximize data storage space. It installs in nearly every kind if network and the software installs in about a half hour.
Data Cove will start working right away to ensure that your company is in full compliance with federal laws and will make the task of retrieving emails if needed much quicker and simpler. Using many criteria, such as author, date, subject or other keywords or phrases, the emails can be searched for a specific term. In addition to compliance with federal law, your email archive can be used to track important emails, invoices, transactions and other important communications with clients.
Call Data Cove for a free evaluation of your current email archiving system. Your company email archiving policies are important, and an integral part of your company's compliance and security. No one wants to be involved a legal proceeding, but if you are, doesn't it make sense to have a reliable email retrieval and storage system on your side? Data Cove will archive and organize your emails so you don't have to worry about it until you need it.
Every company should be sure that their email archiving policy is in line with federal standards, while being secure enough to provide tamper-free verifiable and accessible documents. Data Cove can help your company run more effectively, and save your resources and manpower for productivity where it belongs. When you ponder the question, "What is email archiving?", you now know that Data Cove has the answers you need.
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