Perhaps one of the biggest headaches a company can face is the proper and organized archiving of email communications. It is certainly a daunting task without the help of an email archiving solution.
Data Cove can provide that solution for a company of any size. The larger companies will usually have an IT on staff, and some may have an IT department. Smaller companies may not have one at all, but they are still in need of a simple solution to their email archiving needs.
New laws are in place that require the proper storage of all email and electronic communications and the attached documents that often accompany them. Adding more storage space is one way to solve that problem, but it is no longer enough to be in compliance with the current laws and regulations. In addition to long term storage, each company must have a way to access archived emails within a court ordered time frame. If you have ever searched for an old email or its attached documentation, you know how frustrating it can be. It can take hours, days, or even weeks to find the right piece of communication.
Data Cove's email archiving system can make the entire process easier and keep you in compliance with the law. There are options available for every size business and for every level of employee expertise with computer operations. They have a system that will work for your company whether you have a full staff of IT's or just a one person office administrator.
Email archiving is crucial to the success of any business. It's more convenient than you might think. If you have a question, for example, about an order placed by a client with special instructions for the shipper, you can easily find and bring up the communications sent between that client and your company when the order was placed. The search features available are not only compliant with the law, they are a real advantage.
The new federal laws were introduced and went into effect in 2006. Many companies still do not realize that they may not be in compliance. The government may need to audit or investigate a company's records. Part of that investigation involves all electronic communication and the proper keeping of those records. The IRS has a regulation on reasonable record keeping that is enforceable by the court.
The simplest way to avoid any penalties or potential loss of litigation is to avail your company of the services of Data Cove, which can be found on Datacove.net. There is a full line of available email archiving solutions explained on their website. A live chat feature is also a convenient way to ask any questions you might have.
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