Different email applications use different formats for their writing and storage of emails. The raw format might not be legible in another program, unless it's been converted. Email clients are used in the business world constantly, and email archiving systems have to know how to read the different formats so that they can index, archive and retrieve the data without changing anything in the original document. If your company uses Outlook, you should use the correct Outlook email archiving system to safeguard your business.
Are your emails being archived reliably? If you're using Outlook as an email client, you should know that Outlook has more than one option for email storage. AutoArchive will allow you to control where your email goes after it leaves the email server. if you're looking for a reliable Outlook email archiving system to store your emails, make them easily retrievable, and save server space, while attaining compliance with federals laws regarding email retention and preservation, you should see what Data Cove has to offer your company.
Data Cove's email archiving appliance is easily installed anywhere on your company's network, and it's software installs in as quickly as a half an hour. The friendly, easy to use interface is as easy to use as a web browser. Searching for specific emails, you can use many variables or criteria, such as name of sender, recipient, date, subject, client name, or any other keyword or phrase in the emails. Data Cove allows you to generate full reports, and has many different permission levels, so you can control who gets to see the emails. Email is stored in the Data Cove, triple encrypted, digitally signed, verified, and stored in a ZIP format for maximizing storage space.
The government has mandated that all companies in every industry retain email and electronic communications in case there is ever a need to introduce them in civil litigation. The Federal Rules of Civil Procedure were updated in 2006 to reflect this change, since so many communications happen electronically now, in the business world.
The other benefits to using a reliable Outlook email archiving system is that, if you ever want to track the emails to and from a specific client, to clarify a question, or pinpoint a specific invoice, it's as easy as a few keyboard strokes and a mouse click. Why wait until you are in trouble to see why a Data Cove email archiving appliance could save you a lot of time and money? Boost productivity, security, and safeguard your business comminucations.
If you use Outlook email archiving, you should make sure that your storage and retention policies are meeting the standards, under Federal law. Call Data Cove and ask for a free evaluation of your email archiving and retention policy, and they will help you design an Outlook email archiving system that will work for you and your company.
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