Is your company compliant email archiving system compliant with the Federal Rules of Civil Procedure? This law states that all companies in every industry must retain all electronic and paper communications in the event that they are called upon to provide them for evidence in a legal discovery proceeding.
This law was recently revised to include electronic communications, but has existed to the same effect to include paper communications for years. Imagine a warehouse full of boxes of papers, and that you have to find a specific email to a specific client, and immediately? What would you do? If you have a well maintained cataloging system you might find it easier, and more efficiently than searching through random boxes all on your own.
If you're relying on the out dated tape back up systems you could be setting yourself up for problems like the ones just mentioned. The data they record is stored temporarily, and then it's often overwritten with more recent data. There are no dedicated retrieval systems in place that can actively index and organize those data tapes so that specific electronic information can be reliably retrieved. It's a liability to depend on that technology, which was implemented to back up file systems and hard drives, not emails.
Data Cove has the answer to all your email archiving solutions. It's archiving appliances can be installed anywhere on your company's network, and it's software installs easily in about a half an hour, It's search features are as easy to use as a web browser. Search various criteria such as names, dates, subject lines, or specific phrases or keywords in the emails. It's just that easy. Why wait until it's too late to discover that your company falls short in legal compliance?
So many businesses depend on electronic communications in the course of day to day business. Emails are exchanged almost constantly in the course of product proposals, sales, distribution and delivery. If you need to recall a specific transaction with a client, can you pull those emails up instantly? Or, follow a transaction from the initial point of contact to the final resolution? Data Cove can help you do these things as easily as clicking your mouse. Huge volumes of email traffic don't hinder the powerful and effective search interface. Get on top of your company's communications!
Data Cove will work with your company to choose the best hardware and software solution to your compliant email archiving needs, and help to ensure that you are running a compliant email archiving system. They will help you review your email archiving and retention policies and design a system that fits you, your employees and your business needs, regardless of how large or small.
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