Best practices regarding exchange email archiving has suggested that the old 90 day method is no longer valid and can bring problems instead of being an email archiving solution. The storage time is now inadequate according to new laws. The 90 day save and then delete the messages will not satisfy current law, which would be better served in a separate seven year system.
The problem with storage of information for long periods of time has been a typical nightmare for the company IT department. The storage of the communications has taken up massive amounts of space in the company server, which created an undesired situation in the speed of the server. The fuller it gets, the slower the computer runs.
The legal department and administration has had its own struggles. The stored emails and their attachments had no real organization to them, and trying to find a past exchanged email was difficult at best. Even when the information was stored, hours, days, and even weeks were spent searching out the elusive target email-?much like finding a needle in a haystack.
Many financial institutions in the past have experienced legal ramifications when asked to produce e-communications as evidence in litigation. The time frames allowed for them to produce the documents were insufficient. When they had the properly stored information, it was difficult to find. Forensics units now use exchange email archiving to access communications for evidence and clues in otherwise impossible to solve crimes.
The new laws for storage of email communications and their accompanying documentation attachments are applicable to most corporations now. Financial institutions and healthcare organizations are still held accountable for their communications, but so is most every company that does business. The new laws have made it difficult for smaller companies to archive their emails, but with new laws and regulations usually comes new technology to assist in the adherence to those laws. Datacove has created simple ways to keep email stored efficiently and in an incredibly organized state.
The emails are kept in a separate server, which frees up the space in the main company server and everyday business can continue at the desired pace. There's no need to keep all that bulky information on your main server.
The email archiving system keeps the emails and attachments intact, just as the law states. They are tamper proof, unalterable, and saved in an indexed fashion. This allows for easy access if an archived document needs to be retrieved.
Gone are the days when simply adding more terabytes would solve storage problems. The systems for storage have now developed into sophisticated and indexed storage units that operate separately. Records management has come a long way, and when it comes to archiving email datacove.net has the best solutions available.
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