Is your company in legal compliance with the Federal Rules of Civil Procedure? This federal law states that all documents and electronic communications be kept available for s set period of time after they're generated, All companies in every industry must be compliant with these retention and preservation policies, in the event that there is a lawsuit or civil proceeding. The courts can demand that emails or electronic communications be introduced as evidence when needed. The right email archiving software can save a business from a host of problems.
Email archiving is the process by which emails or electronic communications are stored, preserved, and indexed for later retrieval, if needed. There are other methods of backing up data but they are not usually suitable for preserving emails. Tape backup systems often corrupt or overwrite email data, and they were never meant to store email communications anyway. Since there's no dedicated retrieval system built into tape backups, you would be losing valuable time and manpower trying to access information stored in this fashion.
Data Cove provides a solid, reliable email archiving appliance that will connect easily anywhere on your network, and it's accompanying email archiving software system installs in about a half an hour. Data Cove will backup all your emails, triple encrypt them, digitally sign and verify them before they're stored in a ZIP archive for maximum storage capacity. Your company's emails are safe from tampering or alteration, while being readily available for any reason they need to be reviewed.
The software is as easy to operate as a web browser. Emails can be searched by various criteria, such as sender's name, recipient, date, subject or any key words or phrases in the email itself. A secure archiving appliance can help you enormously, but unless the software is easy to use and gets the information you want, you're still losing valuable time. Data Cove provides top security at a reasonable price! With annual maintenance plans and software updates, Data Cove's team will keep your email archiving appliance's software and security in top shape for years to come.
There are other benefits to a reliable email archiving system as well. Being able to track emails to and from specific clients, pinpoint discrepancies, find invoices or other transaction records, will help boost your company's productivity and customer satisfaction. Why wait until you can't find something important, to discover how valuable a Data Cove would be to your business today?
Call Data Cove today and ask for a free evaluation of your company's existing email archiving software system. Let them show you how they can safeguard your emails, help you attain full compliance with federal laws regarding the retention of emails and electronic communications, and make searching and finding specific emails as easy as clicking a mouse button.
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