The archiving of Lotus notes email messages can be difficult. Some files are quite large, but still need to be stored in an organized way. Large files are tough on operating systems, as they place a burden on the server. The addition of a separate system for Lotus notes email archiving could be a simple solution to the problem.
Since Data Cove email archiving solutions include the use of a database separate from the existing company server, the slowing of the daily operating system is reduced to a minimum. The messages received and sent both through interoffice mail and exterior mail are stored in an email archiving appliance. The messages are retrieved and stored using a complex indexing system. The index is complex, but makes it very simple for the users to find any particular piece of information or attached document for reference.
The email archiving system is easily installed in your existing system. The email server is journal enabled. It retrieves any messages as directed and sends them to the Data Cove appliance for archiving. Using SMTP push technology or email journaling the emails can be archived on any type system, including Lotus Notes.
The system can be integrated with Postfix, Sendmail, Qmail, Groupwise, Microsoft Exchange (2000, 2003, or 2007), and many other systems. Emails can be retrieved as directed from POP servers, IMAP servers, and SMTP. The system can import email directly from PST files and Microsoft Exchange. Multiple servers can be serviced at once, storing the information simultaneously. The system uses message stubbing. There is no database required for this system to be effective. The information from all messages is stored in a filing system separate from the company's system. The files are stored as Zip compressed files to maximize storage area.
As far as search capability, searches can be conducted within attachments in an advanced search format. Searches can be saved and reused at a later time. Searches in parallel involving multiple servers can be conducted and the system supports multiple file formats.
The simplicity of the email archiving system begins with installation. It takes less than 30 minutes to install the system. Options are available to suit your needs and the employee's capabilities specifically. A web interface provides easy access for searching archived email. You can print, delete, export, and/or view any email in bulk format, saving a great deal of time. Emails can also be restored in bulk. Permission can be given for different levels of access for individual employees. Those needing more access can have it, while others can be restricted to only their own email communications. This last feature can be critical to the compliance issues regarding alteration of email communication. New laws insist on email being available for inspection in original form only. Data Cove understands the new laws and provides services that bring your business into compliance.
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