A well delivered email archiving rfp, or "request for proposal" will contain specific information from your company to determine the best product, that's most cost effective, based upon your company's needs. Data Cove understands this process and will meet your expectations to see that your request for proposal process goes smoothly and answers all questions about how their product will meet your company's standards.
Be sure to outline your company's requirements, the size of your staff, your company's email volume, and the kind of network and email clients you use as well. It helps to make a checklist of what your company has, what your client level objectives are, and what you expect from the email archiving provider. Detail the company's email retention policy and ask that the prospective provider outline how their product or services will best match your company's specific needs.
Establish a specific primary contact, a person to whom the entire project will report. Be sure to include all contact information for this person, including a physical address. Explain in your rfp how you'd like the proposal structured, including any pricing requests, contract schedules and payments or other important criteria.
Be specific, and make sure you give the prospective provider the dates that you'd like to see a written response, demonstration, written proposal, and also the date you expect to make a final selection of the service or product. Ask for a line by line pricing schedule, so that you're aware of every component of the purchase and to prevent any surprises when the proposal comes to the table.
Be sure to make note of specific times and dates from the initial proposal, to the response and other contact, and clearly state a deadline for any questions, demonstrations or other clarifications in your proposal process. When asking about products or services, make sure to ask for an estimated response time, if none was specified.
Your objective should detail exactly what you expect to receive in the product your company is investing in, how it will best provide for you in service, and how it will be maintained, as well as any warrantees, guarantees and service provisions in the event of a product failure.
Data Cove is an email archiving appliance provider, who's product ensures that your company's email retention policy is in line with the Federal Rules of Civil Procedure. Data Cove will also provide a secure, tamper-proof storage receptacle that will keep your company's emails indexed, archived and easily accessible for any purpose. So, whether you're shopping for an email archiving system, or looking for ways to make your email administration run more smoothly, contact Data Cove today, and see how their product can help your company. Email archiving rfp can be a material help in making a company successful.
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