Does your company rely on old tape backup systems to compile its email data? Government email archiving policies require that if you had to recall a specific email from an employee to a client, you need to produce it in a timely fashion. Using the old out dated methods of backup can leave your company wide open to liabilities in a civil proceeding, if your email archiving policies fail to protect you.
Data that's backed up this way is typically stored temporarily, and then overwritten when newer data is recorded, depending on the size limits. Data that's changed in between backups is usually unrecorded. Raw data that's stored in its native format can be impossible to retrieve without ensuring that it hasn't been altered or tampered with. Don't forget that different email clients use different formats to write and send emails as well, and those differences can cause even further confusion. Tape backups were designed to backup hard drive and file server systems, not email.
Government email archiving policies were implemented with the revision of the Federal Rules of Civil Procedures in 2006. This law mandates that all electronic communications be archived and stored electronically in such a way that they are easily and quickly retrieved in the event of a civil lawsuit or proceeding where the emails might be called into evidence. Does your email archiving system policy meet the standards of federal law?
Data Cove is an easily installed and implemented hardware receptacle that installs anywhere on your companies network. It's software installs easily and is ready to run in about a half an hour. Its search features are as easy to use as a web browser, and any number of criteria can be used to search, such as name of author, subject line, recipient, date, or a specific keyword or phrase in the body of the email.
Administrator permissions are easy to set, depending on the structure of your company, and who you want to access, read or report on emails. Any changes are noted, backed up and your original emails are stored back in the ZIP format receptacle, for maximum storage capacity.
Not only does a Data Cove protect your company by keeping you in compliance with federal laws, it also makes your business run more efficiently by helping you to pull up emails related to a specific client or business transaction as easy as clicking a mouse.
Ask today how a Data Cove email archiving appliance can help your company. Ask for a free evaluation of your companies email archiving system and see where they can help you ensure that you are compliant with government email archiving policies, and boost your productivity with email tracking and searching. What have you got to lose?
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