Are your company email archives neatly indexed and organized? Can you search for specific keywords, names, dates or other criteria and generate a full report in minutes? Data Cove can do all these things, while ensuring that your company's email archives are safe, and accessible, while being protected from tampering and deletion.
Email archiving is a necessary task in every corporate setting today. The Federal Rules of Civil Procedure state that original documents must be stored and archived for a specific period of time before being destroyed in case the company is called upon to produce these documents in a legal proceeding. These laws cover your company's emails as well. So much communication happens electronically now that the laws were revised in 2006 to include electronic communications, as well as paper documents.
Different email programs use various formats when writing emails. Whether you use Microsoft Exchange, Lotus Notes, or Groupwise email archiving your emails need to be stored in an easily readable format. Traditional backup systems store the data in it's raw native formats, and this makes those emails virtually unreadable, and therefore very difficult to search for. Data Cove's email archiving and storage appliances ensure that all your email formats are stored in a readable, retrievable fashion.
Older out-dated methods of backup don't separate the email data from files or other information on your hard drives. Manually searching for this information can take days or even longer to retrieve. Data Cove is an easily installed appliance that can connect to almost every kind of network. It's software installs in about a half hour and your email archives will suddenly become as easy to access as searching in a web browser.
With virtually all communications in the business world happening electronically today, there are many other benefits to archiving emails. Keeping track of important communications with specific clients, and maintaining precise records of business transactions, which can be difficult when several employees work on an account or project, is easily achieved with DataCove. With Data Cove, a quick search using various criteria can bring your search up quickly and cleanly. Names, dates, subject or other keywords or phrases are easily recalled.
So, no matter which email client your company uses, whether it's Microsoft Exchange, Lotus Notes, or Novell's Groupwise, be prepared for any possibility, whether it's being requested for the purpose of a legal proceeding, or for the purpose of consolidating the communications of a specific client. Data Cove protects your company's communications and ensures compliance with legal standards. Call today and ask for a free evaluation of your company's email archiving system and see how Data Cove can help your company achieve legal compliance and gain more efficiency with it's stored communications. Groupwise email archiving enhances the ease with which your company can maintain effecient email archives.
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