Archiving email is mandatory for all companies in every industry under the Federal Rules of Civil Procedure. These laws state that all electronic communications and documents be saved for a set period of time before being destroyed or deleted in the event the company is sued or needs to provide the emails as evidence in a legal proceeding. Archiving email problems can cause a business a great deal of trouble.
You should have a reliable means of achieving this, because often you won't know if you're having email archiving problems until it's too late. If you're using the out dated method of using tape backups to record and store emails, you should know that they were never meant to record and store individual emails. They don't index and archive messages, and the emails can't be easily retrieved. Data stored in this fashion is often corrupted, or lost as the backup cycle overwrites the older data.
Data Cove can help prevent costly legal mishaps with their email archiving appliances. The Data Cove installs easily anywhere on your network, and the software can be up and running in about a half an hour, archiving and indexing your company's emails, protecting you and your staff, and ensuring your legal compliance right away.
The Data Cove can be easily configured for permissions, so only the people who need access can see the emails. No changes can be made to the original documents, which are triple encrypted and stored in a ZIP format to maximize space and efficiency. Emails are digitally signed and verified, and are protected from any kind of tampering or alteration.
The Data Cove's search feature is as easy to use as a web browser, and you can search many variables such as name, date, subject, or a key word or phrase inside the email. It has full report generating capabilities as well. Searches that took hours or days, now happen as easily as clicking your mouse,
There are other benefits to indexing and archiving emails as well. With such easy retrieval, you can search for emails pertaining to a specific client easily, and look for invoices, or other important transaction emails. So much communication in the business world happens electronically these days, why not employ a system that maximizes the benefit of that, while keeping you in compliance with federal law as well?
Call and ask about a Data Cove today. They offer a free evaluation of your existing email archiving system, and can help you to pinpoint any problems in your current archiving program. They can help boost productivity with fast and efficient email tracking and storage, as well as reassuring you that your company is in complete compliance with federal laws. With Data Cove on your team, you have one less thing to worry about.
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